Paying Tuition with Charter School Funds
The Well-Trained Mind Academy is an approved charter school vendor in several California school districts. Here are the details:
- California Charter School Program Information
- Contact your local charter school district for other details.
If you do not live in California, please check with your local school district to see if a similar program is available in your state.
Must-Dos Before Registering
Before registering, check with your educational specialist or charter school representative to make sure the content and structure of the Well-Trained Mind Academy courses align with the requirements of the charter school.
When you are ready to register, make sure that you (the parent) create your Well-Trained Mind Academy profile, and the profile for your student. Your information becomes part of your parent portal and contains sensitive material that only you should know. Please do not let your educational specialist or charter school representative register for you.
Can I register if my funds aren't yet available?
You can sign up for classes as soon as registration opens, even if your funds for the next school year are not yet available. By enrolling in our Charter School Payment Program, you may be required to pay Academy fees, since fees are typically not reimbursable. You will then need to create a Purchase Order (PO) with your charter school for tuition expenses. We understand that schools have varying payment schedules; a student’s spot is held in class as long as the fees are paid upon registration.
Actual reimbursement amounts and limits are different for each school, so please verify before following the steps below.
Steps for Paying with Charter School Funds at WTMA
Coordinate with your local charter school office to add the Well-Trained Mind Academy as a vendor (if needed).
Pick out your courses and proceed to the Payment screen. Select “Charter School PO” as both the Payment Method and Payment Plan.
Fill out the contact information for your charter school, then finalize checkout. You will be emailed separately with instructions to pay for your student registration fee (which is not covered by charter schools). If you know your school pays fees, you may disregard this email.
Submit a Purchase Order through your charter school for the original price showing on your registration invoice.
Purchase Order Due Dates
1. Full-Year Courses
- September 30th – P.O.’s for either total tuition amount or 1st half of tuition due.
- January 30th – P.O.’s for 2nd half of tuition due.
2. Fall Term Courses
- September 30th - P.O.’s for fall semester courses due.
3. Spring Term Courses
- January 30th - P.O.’s for spring semester courses due
4. Tutoring Sessions
- Submit purchase orders for tutoring before your first session.
You may email us at any time if you have questions or if you are aware of other states which have a similar charter school payment program.
- Discounts are not always available for charter school orders due to the additional processing required by our staff.
- Parents are responsible for any remaining balance on a student’s account. This includes tuition owed if a student withdraws from a course after the withdrawal deadline.
Payment Plan & Charter School Purchase Order Refunds
We will cancel and refund all tuition payments made if you withdraw your student before:
June 30th (summer courses)
September 15th (fall and full-year courses)
February 15th (spring courses and full-year transfers only)
We will continue to charge, and you agree that we may charge, your credit card until 100% of the tuition has been paid if you withdraw your student after the dates listed above.
Charter School Families: You are responsible for any unpaid installments or tuition owed due to canceled purchase orders.